Job Title: Administrator
Contract Type: Permanent
Location: Fareham
Salary: £20000 - £25000 per annum
Start Date: 2022-06-07
Reference: BH-612
Contact Name: Dominic Golding
Contact Email:
Job Published: June 08, 2022 16:53

Job Description

Experienced Business Administrator to support and assist the Shipping Department with day to day duties and essential operations.

The company manufacture aerospace components and export worldwide.

This is a permanent role in Titchfield Fareham with a salary range of £21,000 to £25,000 per annum (plus benefits).

Previous experience of working as an Administrator in a similar environment is required

(previous experience of working as a Shipping Administrator is desirable but not essential).




Essential Job Duties and Responsibilities

Scanning documentation and filing as necessary

Spreadsheet entries for various import/export logs

The entering/completing on transactions/demand within the ERP system (MAX / SAP)

Support the Shipping of goods to Customers in UK and Overseas




Other duties include ASSISTING with:


  • Preparing all export shipping documentation, including shippers letters of instruction and export invoices using correct customs codes and HMRC authorizations (e.g. IPR) and export licenses

  • Arranging shipment through freight forwarders / couriers in accordance with Customer requirements and Air Cargo Security requirements

  • Obtaining / uploading additional shipping documents from / to Customers portals – ANS’s, CofC’s, shipping labels, etc.

  • Checking Regulated Agent database for freight forwarders and couriers

  • Preparing quality assurance documents for release of goods in accordance with CAA/EASA/CofC regulations.

  • Maintaining accurate export transaction files and logs files for record keeping and audit purposes.

  • Ensuring that all customs entry documentation is received from freight forwarders and couriers and checked for accuracy. Working with these companies to rectify any errors.

  • Liaising with Trade Compliance / Customer Account Representatives in reviewing customer purchase orders for export / shipping requirements in accordance with UK and international export requirements.

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